In this article we will discuss how to update your personal information in Oracle.
For a tutorial video that walks you through using this feature, check out the video below:
For written instructions on how to use this feature, check out the following instructions:
1. To access the personal details section, select Personal Information from the Apps grid on your Oracle home page.
2. Once there, you will see all of your options in regard to editing your personal information. We will discuss each one individually below.
Personal Details
In this section, you will find all of your personal details including your name, demographic information, national identifiers, biographical information, and disability information. You are able to go into most of these sections and update them with the corresponding information. In some instances where a change is made, it will require approval by HR in order for that change to take place.
Updating Your Name
1. To edit your name, click on the edit pencil located on the far right of the name section.
2. Once there, enter in the date in which this name change will take effect. If it is an immediate change, you can enter the current date in this box. If this name change is something that will take place on a future date, you can enter that date into the box. If you are fixing a mistake in your name, the date you would enter here is your date of hire which is indicated directly below the date box in small print.
3. Update your name accordingly in the boxes provided for you.
4. When you are finished, click Submit
Updating Your Demographic Information
1. To edit your demographic info, click on the edit pencil located on the far right of the name section.
2. Edit your information accordingly.
3. When you are finished, click Submit.
National Identifiers
There is no option to update the information in this section. If in the rare circumstance these details need to be updated, you will need to contact HR directly to handle that request.
Biographical Information
There is no option to update the information in this section even though you can click on the edit pencil on the far right. If in the rare circumstance these details need to be updated, you will need to contact HR directly to handle that request.
Disability Information
1. To update your disability information, first click Add
2. Enter in the country
3. Automatically the corresponding document will show up. Fill out the document accordingly.
4. When you are finished, click Submit.
Document Records
In this section, you have the opportunity to add any important documents to your profile that you would like. This could include records like your Driver's License, your Birth Certificate, Marriage Certificate, etc.
1. To add a document to your profile, first click Add
2. From the list, choose the document that applies to what you are looking to add. In this example, we will use a birth certificate.
3. Once you make a choice from the list, the corresponding information that you need to take action on will show up.
4. To add the document, navigate to the Attachments box at the bottom. You can either drag and drop the file in the box, or search your computer for it.
5. Once you have added the document, you should see the file name show up below.
6. When you are finished adding the documents to this section, click Submit.
7. This is what your document will look like once it has been added successfully
Identification Info
This section allows you to update any information that has to do with your identification including your Citizenship, Passports, Visas, Permits, and Driver's License.
1. To add any documentation or information, expand the desired section and press the Add button.
2. Once you fill out the information according to what Oracle is asking you for, click Submit. In this example, you will see the Driver's License submit button, but as you go through each section you will notice the instruction to press add and submit when you are finished entering information is the same throughout each option.
Contact Info
In this section you can update your contact information including your phone number, email and address.
Communication
In this section, you can add all of the different ways you wish to be contacted.
1. In the Communication section, to add a new contact option, click Add.
2. From the menu, select the type of communication type you would like to add. In this example, I will choose Phone details.
3. Add in the required information and when you are finished, click Submit.
Address
In this section, you can update your address or add an additional one if applicable.
1. If you need to make changes to an existing address, click on the edit pencil on the right.
2. Make the necessary changes to your address making sure to indicate the date in which this change would take place.
If you are correcting a mistake to your address, enter your hire date as indicated by the small print below the date box.
3. When you are finished making changes, click Submit.
4. If you need to add an additional address, you can do so by clicking the Add button
5. Fill in the required information. When you are finished, click Submit.
Family & Emergency Contacts
In this section you can add people to your family list and emergency contacts list in the instance that someone needs to be contacted on your behalf.
1. To start adding a contact, press Add.
2. From the Add menu choose either Select a CoWorker as Contact or Create a New Contact. In this example, we will choose Create a New Contact.
3. Fill out all of the basic required information about your contact that is marked by as asterisk. If this person is your emergency contact, make sure to check off the box designating it as so.
4. Choose your Communication type from the drop down menu. Depending on what you choose, applicable fields will show up that you can fill out. In this example, I chose Home Mobile Phone.
5. Fill out all of the required fields marked by an asterisk.
6. When you are finished, press Submit in the top right corner.
7. Your contact has now been submitted. If you want to see more details about this contact or modify it, click on the green hyper link of the person's name.
Adding a Co-Workers as a Contact
If you prefer to add a co-worker as a contact, you can do so by following these instructions:
1. Click Add
2. From the menu, choose Select a Co-Worker as a Contact
3. Enter in the information as it relates to this contact including the start date of this contact, the relationship, and from the list, type the name of the co-worker in the box to find and select them. If this person is your emergency contact, designate it as so by checking off the emergency contact box.
4. Press Submit
5. This change must be approved by the co-worker. Notice that you are unable to go back in and edit this name. You will be notified once a decision has been made.
Employment Information
This section shows detailed information regarding your employment including your work assignment, location, title, and department.
There is nothing to really maintain or edit in this section. It is mostly an overview of your current position within Wagner.
My Compensation
This section displays your compensation details.
This is another section where there really isn't anything to maintain or edit. You can view the information provided for you on this page within each section. If you have questions or concerns, you can contact HR if something is inaccurate.
